21. What is the difference between in negotiation and in renew status of a contract?
In Negotiation
When a contract is selected for renew and is in saved state, the status of contract is set as in negotiation.
In Renewal
This is set when you select a contract for renew is in released state.
22. What is the use of Request for quotation RFx?
A bid invitation is defined as a request from a buyer to a supplier to submit a quotation for goods or services as per mentioned criteria. Bid invitation is also known as request for quotation RFx.
A request for quotation RFx is an invitation sent to supplier by an organization’s purchase department to submit RFx response for the supply of certain goods under specified terms and condition. RFx document contains information like vendor name, vendor's address, goods quantities and delivery dates for the material. You can create RFx with reference to a purchase requisition and all the information is copied from the purchase requisition. When RFx is created without any reference, you can enter the details manually in RFx document.
23. What is difference between public and restricted bid invitation?
Public Bid Invitations
These bid invitations are available to all bidders via a web portal. Bidders can access the url available on web portal to login to SAP bidding engine and there they can enter the bids. If you want some specific bidders to send the bid, you can directly email them the bid invitation.
Restricted Bid invitations
In restricted bid invitations, hyperlink to login to SAP bidding engine is sent to some specific set of bidders via email. Bidders can login to Bidding engine and enter the bid.
24. While creating a bid invitation, is it possible to search for suppliers/bidders?
You can search for suppliers/bidders from the supplier directories and extend the bid invitation to these bidders in case of public invitation.
25. Explain bid invitation and Quotation process in SAP SRM?
A Quotation is defined as a response to RFx where a bidder confirms the goods selling and services to buyers/purchasers as per specific criteria. As part of bid invitation process when the email is triggered, supplier gets the information on the request for quotation. Suppliers start bidding as per the bid invitation and when they submit the bid in SAP Bidding engine, final price is shown. Suppliers can bid till the end date is reached and once bids are closed, purchases can perform a price comparison to get the best supplier and to award the bid, and purchase order can be raised for the best supplier.
26. If you get less number of quotation for RFx, what can be done to fix this?
When number of bidders are less or purchase feels that there is not a best bid. He can always convert RFx to live auction.
27. How do you create a Live Auction?
To create a live auction, purchasers can use SAP Bidding engine and auction takes place in Live Auction cockpit. Purchasers can create live auction -
Using an Auction template
By copying an auction
In SRM portal from the Sourcing application
When you convert RFx to Live Auction, what happens to Request for Quotation RFx?
When you convert RFx to an auction, RFx is set to the status Completed and there are no changes that you can make to RFx.
28. Is it possible to integrate procurement function between SAP ERP and SAP SRM function?
Yes, Procurement functions are seamlessly integrated between SAP ERP and SRM. There are various business functions that allow a fully integrated, end-to-end procurement management solution to improve both compliance and procurement management process as per business requirement. It helps in closing the gap in ERP sourcing functionality using SRM capabilities and provides a common UI for designing integrated procurement processes.
29. What is the use of configuring number ranges in SRM?
Number ranges must be established for EBP shopping carts as well as any potential purchasing document so that unique numbers can be generated in the backend R/3 system from EBP. The EBP system needs a number range established that automatically takes the next available number and assigns it to the document which will be created in R/3.configuration must also be established in R/3 to correlate with the ranges in EBP so that conflict never arise when purchasing document.
30. What is the use of Organization structure in SAP SRM?
To set attributes that define the users` shopping experience. Examples of such attributes are company code, plant and cost centers that the user can order against, etc.
Read More Questions:
SAP SRM Interview Questions Part1
SAP SRM Interview Questions Part2
SAP SRM Interview Questions Part3
SAP SRM Interview Questions Part4
In Negotiation
When a contract is selected for renew and is in saved state, the status of contract is set as in negotiation.
In Renewal
This is set when you select a contract for renew is in released state.
22. What is the use of Request for quotation RFx?
A bid invitation is defined as a request from a buyer to a supplier to submit a quotation for goods or services as per mentioned criteria. Bid invitation is also known as request for quotation RFx.
A request for quotation RFx is an invitation sent to supplier by an organization’s purchase department to submit RFx response for the supply of certain goods under specified terms and condition. RFx document contains information like vendor name, vendor's address, goods quantities and delivery dates for the material. You can create RFx with reference to a purchase requisition and all the information is copied from the purchase requisition. When RFx is created without any reference, you can enter the details manually in RFx document.
23. What is difference between public and restricted bid invitation?
Public Bid Invitations
These bid invitations are available to all bidders via a web portal. Bidders can access the url available on web portal to login to SAP bidding engine and there they can enter the bids. If you want some specific bidders to send the bid, you can directly email them the bid invitation.
Restricted Bid invitations
In restricted bid invitations, hyperlink to login to SAP bidding engine is sent to some specific set of bidders via email. Bidders can login to Bidding engine and enter the bid.
24. While creating a bid invitation, is it possible to search for suppliers/bidders?
You can search for suppliers/bidders from the supplier directories and extend the bid invitation to these bidders in case of public invitation.
25. Explain bid invitation and Quotation process in SAP SRM?
A Quotation is defined as a response to RFx where a bidder confirms the goods selling and services to buyers/purchasers as per specific criteria. As part of bid invitation process when the email is triggered, supplier gets the information on the request for quotation. Suppliers start bidding as per the bid invitation and when they submit the bid in SAP Bidding engine, final price is shown. Suppliers can bid till the end date is reached and once bids are closed, purchases can perform a price comparison to get the best supplier and to award the bid, and purchase order can be raised for the best supplier.
26. If you get less number of quotation for RFx, what can be done to fix this?
When number of bidders are less or purchase feels that there is not a best bid. He can always convert RFx to live auction.
27. How do you create a Live Auction?
To create a live auction, purchasers can use SAP Bidding engine and auction takes place in Live Auction cockpit. Purchasers can create live auction -
Using an Auction template
By copying an auction
In SRM portal from the Sourcing application
When you convert RFx to Live Auction, what happens to Request for Quotation RFx?
When you convert RFx to an auction, RFx is set to the status Completed and there are no changes that you can make to RFx.
28. Is it possible to integrate procurement function between SAP ERP and SAP SRM function?
Yes, Procurement functions are seamlessly integrated between SAP ERP and SRM. There are various business functions that allow a fully integrated, end-to-end procurement management solution to improve both compliance and procurement management process as per business requirement. It helps in closing the gap in ERP sourcing functionality using SRM capabilities and provides a common UI for designing integrated procurement processes.
29. What is the use of configuring number ranges in SRM?
Number ranges must be established for EBP shopping carts as well as any potential purchasing document so that unique numbers can be generated in the backend R/3 system from EBP. The EBP system needs a number range established that automatically takes the next available number and assigns it to the document which will be created in R/3.configuration must also be established in R/3 to correlate with the ranges in EBP so that conflict never arise when purchasing document.
30. What is the use of Organization structure in SAP SRM?
To set attributes that define the users` shopping experience. Examples of such attributes are company code, plant and cost centers that the user can order against, etc.
Read More Questions:
SAP SRM Interview Questions Part1
SAP SRM Interview Questions Part2
SAP SRM Interview Questions Part3
SAP SRM Interview Questions Part4
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